HR Assistant

ekino Vietnam

Working in the Ekino Vietnam office, the position will assist HR director in all operations relating to recruitment, training, C&B and great-place-to-work activities contributing to organization development and employee engagement.  

1. Recruitment

  • Source, screen qualified profiles for in-charge positions based on job requirements
  • Administer and coordinate the recruitment process with technical departments
  • Join the interview and evaluation for all positions
  • Manage the full applicant tracking system (ATS); communicate timely with candidates in the hiring process
  • Build and nurture talent pipeline to get ready for the organization growth
  • Coordinate employer branding and communication activities: job fairs, career talks, partnership with universities, meetups…
  • Conduct and improve orientation process for new-hires to facilitate their good integration with the company

2. Training & Development

  • Support in seeking public training courses/ programs and administer training procedures accordingly
  • Coordinate the preparation to organize training courses in professional way
  • Monitor, track data to ensure training/ workshop/ seminars… in the company implemented in accordance with the training policy & plan

3. Compensation & Benefits

  • Coordinate the HR process in the company including but not limited to: relocation, and employment termination
  • Update employee data in accurate and timely manner
  • Monitor the expiry of employee labor contracts and actively prepare for the renewal.
  • Deliver good HR service to employees; ensure excellent relation with the employees, give quick and pertinent answers to their concerns
  • Provide support to performance evaluation process
  • Propose, and join in initiatives for developing resource, attract and keep talents for the company

4. Great-Place-To-Work activities

  • Advise the management on changes/ solutions to improve the HR services and enhance the inspiring working environment when necessary
  • Partner with Trade Union committee in organizing Company’s events, employee activities, team-building, and Great-Place-To-Work activities
  • Perform other ad-hoc tasks as assigned by board of directors

Desired Skills and Experience:

  • Possess an HR mindset: human-oriented and passionate in developing people’s potentiality
  • Confidentiality commitment;
  • Strong desire to play and develop HR business partner role in the organization
  • Basic understanding of current HR legislation, policies and practices in Vietnam;
  • Good organizational skills, resourceful and with ability to handle multi-tasks;
  • Good communication and negotiation skills;
  • Proactive and ability to successfully complete multiple projects with changing priorities;
  • Being careful, detail-oriented, and keen on working with figures;
  • Visibility to maintain a professional appearance and a positive company image to the public;
  • Good teamwork skills;
  • High level of verbal and written English skills;
  • Proficient computer skills (Word, Spreadsheet, and Presentation software). Being familiar with using Google Suite is an advantage.