HR Assistant

Working in the Ekino Vietnam office, the position will assist HR director in all operations relating to recruitment, training, C&B and great-place-to-work activities contributing to organization development and employee engagement.  

1. Recruitment

• Source, screen qualified profiles for in-charge positions based on job requirements
• Administer and coordinate the recruitment process with technical departments
• Join the interview and evaluation for all positions
• Manage the full applicant tracking system (ATS); communicate timely with candidates in the hiring process
• Build and nurture talent pipeline to get ready for the organization growth
• Coordinate employer branding and communication activities: job fairs, career talks, partnership with universities, meetups…
• Conduct and improve orientation process for new-hires to facilitate their good integration with the company

2. Training & Development

• Support in seeking public training courses/ programs and administer training procedures accordingly
• Coordinate the preparation to organize training courses in professional way
• Monitor, track data to ensure training/ workshop/ seminars… in the company implemented in accordance with the training policy & plan

3. Compensation & Benefits

• Coordinate the HR process in the company including but not limited to: relocation, and employment termination
• Update employee data in accurate and timely manner
• Monitor the expiry of employee labor contracts and actively prepare for the renewal.
• Deliver good HR service to employees; ensure excellent relation with the employees, give quick and pertinent answers to their concerns
• Provide support to performance evaluation process
• Propose, and join in initiatives for developing resource, attract and keep talents for the company

4. Great-Place-To-Work activities

• Advise the management on changes/ solutions to improve the HR services and enhance the inspiring working environment when necessary
• Partner with Trade Union committee in organizing Company’s events, employee activities, team-building, and Great-Place-To-Work activities
• Perform other ad-hoc tasks as assigned by board of directors

Desired Skills and Experience:

• Possess an HR mindset: human-oriented and passionate in developing people’s potentiality
• Confidentiality commitment;
• Strong desire to play and develop HR business partner role in the organization
• Basic understanding of current HR legislation, policies and practices in Vietnam;
• Good organizational skills, resourceful and with ability to handle multi-tasks;
• Good communication and negotiation skills;
• Proactive and ability to successfully complete multiple projects with changing priorities;
• Being careful, detail-oriented, and keen on working with figures;
• Visibility to maintain a professional appearance and a positive company image to the public;
• Good teamwork skills;
• High level of verbal and written English skills;
• Proficient computer skills (Word, Spreadsheet, and Presentation software). Being familiar with using Google Suite is an advantage.